Scope and Rules of Implementation

Scope and Rules of Implementation

The Code of Ethics and Working Principles of Aydem Enerji were released by the Board of Directors and are reviewed annually according to needs, changing conditions and current practices.

Violations of the Code of Ethics and Working Principles, and Possible Consequences

Our Code of Ethics and Working Principles are among the main contributors of our reputation and continued success in the sector. Violating these rules and principles may adversely affect our reputation and success in the sector. For this reason, unethical behaviors that are against our principle of honesty or acting outside the working principles requires ethical review or disciplinary investigation. All employees are obliged to comply with these rules.

Our employees have the obligation to fulfill their responsibilities according to the applicable written laws, regulations and legislations, as well as the general practices. When fulfilling their responsibilities or doing their daily tasks at the Company, employees can under no circumstances engage in an illegal activity or inform anyone this way.

Violating the laws, corporate principles or the code of ethics in any way such as refusing to collaborate in an investigation can be subject to ethical review or disciplinary investigation.

Roles and Responsibilities of Code of Ethics Consultants

A Code of Ethics Consultant is the top manager responsible for the human resources management at each company of Aydem Enerji. Code of Ethics Consultants are responsible for:

• Offering guidance and consultancy to company employees about their questions and concerns on ethics;  
• Escalating to the Ethics Committee any ethical non-compliances at the company that could not be resolved or require ethical reviews or disciplinary investigations;  
• Contributing, as per the Ethics Committee’s request, to the resolution of internal ethical non-compliances they have been informed of;  
• Reporting the ethics questions and non-compliances, together with their results, to the Ethics Committee regularly or upon request;  
• Acting as the contact person for the ethical reviews and investigations requested by the Ethics Committee and supporting the reviews and investigations made by the Directorate of Internal Audit and Control;  
• Tracking and monitoring the efficiency of the ethics practices applied at the Company, and providing support in implementation.  

Roles and Responsibilities of Managers

Managers at Aydem Enerji have additional responsibilities beyond those defined for employees in the Code of Ethics and Working Principles. Accordingly, managers are responsible for:

• Ensuring that a corporate culture and working environment that support the code of ethics are created and maintained;  
• Leading by example in the implementation of the code of ethics, and training their employees on the code of ethics;  
• Encouraging their employees to submit their questions, complaints and reports on the code of ethics;  
• Guiding those who consult them on what to do, taking into account all the reports submitted and, where required, sending such reports to the Ethics Committee in the shortest time possible;
• Ensuring that the business processes they supervise are structured in a manner that will minimize ethical risks, and adopting the methods and approaches required to ensure compliance with the code of ethics.  Uyumsuzlukların Çözümlenmesi

Resolving Non-Compliances

Ethical non-compliances are resolved by the Ethics Committee of Aydem Enerji.

The Ethics Committee is comprised of the Chair of the Board of Directors, Human Resources Top Executive of the Group, and Legal Top Executive of the Group. The Ethics Committee assesses the ethical review and disciplinary investigation reports drawn up by the Directorate of Internal Audit and Control in order to evaluate violations. Ethics Committee’s functioning, decision-making processes, relationships with the Disciplinary Committees at the companies and reporting practices are detailed in the Disciplinary Practices Procedure.

Reporting Violations, and Working Principles of the Ethics Committee

The Ethics Committee carries out their operations as per the following principles:

• It keeps confidential the reports and complaints, as well as the identity of those who have submitted those reports or complaints. It adopts a policy that prohibits retaliatory attitudes and behaviors against employees or persons who have reported an ethical violation.
• It conducts reviews and investigations according to the rules of confidentiality.
• It has the authority to directly ask the relevant unit for the information, documents and evidence associated with the review and investigation. It can review the information and the documents obtained only for the relevant investigation purpose.  
• The review and investigation process is written down in a report from the beginning. Information, evidence and documents are included in the report.
• Notifications related to the review and investigation are immediately handled and a consequence is reached in the shortest time possible.  
• Decisions made by the Committee are implemented with immediate effect.  
• Relevant departments and authorities are informed about the consequence.
• When fulfilling their duties during this process, the chair and members of the Committee act independently of and without being affected by the managers of the departments they work for and the organizational hierarchy. They cannot be forced or given suggestions on the subject matter.
• The Committee, if it deems necessary, can consult an expert’s opinion and work with experts during the review or investigation process on the condition that measures are taken to avoid violating the principles of confidentiality.  

For your questions and reports, you can use the contact channels below or directly contact the members of the Ethics Committee.

E-Mail : etik.aydemperakende@aydemenerji.com.tr

Tel : 0 (850) 575 0 575

Posta address: To the “Office of Ethics Committee” of Denizli given on the website of our Company