Respect at the Workplace and Business Life

Respect at the Workplace and Business Life

Behaving Respectfully and Thoughtfully in Our Relationships with Others

At Aydem Enerji, our main purpose is to approach our employees respectfully, thoughtfully and sympathetically, and to create an environment that will contribute to a complete communication at all levels. We encourage our employees to openly discuss business-related issues and offer solutions to them.

The common goal must be to improve the team spirit within the Company, and to protect and enhance the corporate identity. At the workplace, all employees are responsible for creating and maintaining an environment that complies with all the values stated in this manual.

Aydem Enerji provides job opportunities for people who add to the corporate diversity in terms of race, religion, nationality, gender, sexual orientation, marital status, age, seniority, family, etc. Our employees must embrace such diversity and maintain relationships with each other in compliance with the principles of mutual respect, fairness, kindness, honesty and equality.

Employees must not disturb each other in common areas (including the shuttles) designated to them. It is prohibited to place posters, scripts or notes and to sell products or services in these places except for those areas allowed by the management.

It is not acceptable for an employee to harass another employee directly, or indirectly through phone, email, etc. Harassment includes but is not limited to the following:

• Using derogatory statements to define the members of a certain group;  
• Negative classifications, humiliating jokes, offensive statements;
• Mocking pictures or caricatures that humiliate a certain group or person;  
• Derogatory statements or physical attacks that affect the relationships between employees by creating an uneasy and hostile working environment;  
• Physical or verbal behaviors that do not keep the distance required by the working environment; associating an employee’s sexual orientation with their promotions, performance reviews, collaborations with colleagues, etc. or threatening them;  
• All kinds of unwanted sexual advances, sexual offers, speeches and similar behaviors.  

When an employee reports any harassment or inappropriate behavior at the workplace to the relevant management and/or the Code of Ethics Consultant, it is prohibited to blame and/or retaliate against them in any way. In addition, our managers must handle such cases with confidentiality.

In case of a harassment like above, or offensive, accusatory attitudes and behaviors, or a problem that negatively affects the labor force and performance within the Company, or in cases where an employee thinks that they are subjected to a similar behavior by their colleague, manager or a customer, the Code of Ethics Consultant and the Human Resources Management must be informed.

Our Principles on Harassment and Mobbing

We do not tolerate any kind of privacy violation through physical, sexual and/or emotional harassment towards our employees, or by our employees towards our shareholders we have a business relationship with, at the workplace or in any other place they visit for business purposes. Potential negative attitudes and behaviors against individuals who report such cases or help with the investigation of the same shall be considered violation of our code of ethics.  

We do not tolerate systematic or planned behaviors that are aimed at causing someone to become disinclined to work, deteriorating their performance or making them resign in a scheme that would be considered mobbing.  

Attitude/Behavior and Appearance

As Aydem Enerji employees, we must have a clean, nice and professional way of dressing in the working environment and be genial, attentive and respectful to everyone.  With our behaviors and appearance, we must represent Aydem Enerji, a corporation of trust, in the best way possible. This principle is vital to improve customer relations and increase the reputation of the Company and must be strictly followed.  

Creating team spirit in the Company, and protecting and improving the company image is a common goal that plays an important role at the workplace and in the personal life of each and every employee. We must have a balanced and consistent attitude in professional and financial terms in order to prevent potential negative effects on the work we do and/or the company image.  

Also in our relationships outside the Company, we must show an equal level of respect to our existing and potential customers, shareholders and the communities we serve.

This requires offering services in a kind manner and complying with code of business ethics, as well as all applicable laws and regulations. As employees of a customer-oriented company, it is our responsibility to act in a manner that will leave good impressions about Aydem Enerji.  

When performing our daily tasks, we must comply with the highest standards of integrity, and we must strive to do our work in the best way possible to reach the Company’s goals and objectives. We must use the time efficiently during working hours and make sure that our personal matters do not take too much time to avoid impeding the transactions of customers.  

Workplace Hierarchy

Improvement of employees greatly helps Aydem Enerji reach its goals. Managers must manage their employees based on professional criteria, and provide them with equal development and reward opportunities based on their contribution to the Company’s success. Managers coordinating certain tasks or departments must use their specific authorities in a balanced and impartial manner, considering the personal dignity of the personnel. Our managers must avoid exploiting their positions and responsibilities for doing something/getting something done outside the scope of their authorities, regardless of the purpose. Our managers must continuously support the professional development of their employees.  

Managers are responsible for offering and implementing management methods that will increase the value of the Company, provide maximum profit for the Company and protect employee rights in the long term, in compliance with the principles of honest and prudent management.  

Employees must avoid behaviors that are against the working principles and ensure maximum collaboration with their managers.  

As a general rule, our employees are responsible for following the orders given by their superiors. However, they are not obliged to follow the orders that may harm Aydem Enerji’s profitability, efficiency and reputation, or that are against the Company’s relevant principles and the legislation. If an employee believes that the orders are against the legal and/or internal regulations or harmful to the Company, they shall report such opinion to the manager of their superior who gave that order and the Code of Ethics Consultant. If an employee following an order believes that what they are doing as per the order is a crime explicitly stated in the relevant laws and regulations and/or that such order will cause loss to the Company, they must immediately report it to the Directorate of Internal Audit and Control.  

Relationships between different levels of task must be regulated in line with the rules of mutual loyalty and respect required by the hierarchy, within the Company in a manner that respects the Company’s values and goals.  

Kinship in Employment

Employees who have the following levels of kinship cannot be employed in such a way that they will directly report to the same manager in any department of the Company.

• Spouse, mother, father and children, siblings, uncles, aunts and their spouses and children  
• Spouse’s mother, father, siblings, uncles, aunts and their spouses and children

All actions that cover the family members and relatives of employees are carried out by other employees who are not associated with such actions.

Compulsory Attendance

Our employees are responsible for complying with the working hours determined for their respective workplaces and using the personnel attendance control system (card reader, fingerprint access, etc.) when entering and leaving the workplace. It is obligatory for employees to be present at the workplace during working hours.  

An employee who leaves their place of duty for any reason must report this to their immediate manager or to their nearest colleague so that they can report it to the said manager.  

An employee who must be outside the company as per their job must inform their manager about the place they are going to and the time they will spend outside.  

Sharing Information with Colleagues - Handover Obligation

An employee who is leaving their job temporarily or permanently cannot do so unless they hand over the money and other assets that can be used as money, as well as the documents, vehicles and tools they have had to keep and use. This principle also applies to those assigned to temporary duties.  

If failure to do the handover causes loss to the Company, those who caused it shall be held responsible.  

Equality of Opportunity/ Providing Equal Opportunities in Employment

Aydem Enerji aims to create a working environment where the talents and experiences of each individual are valued, diversity is respected, and each and every employee can express their thoughts and opinions.  

Respecting diversity is not only the correct way of doing business but is also vital for success.  

Aydem Enerji does not allow discrimination between employees. It ensures that all practices regarding the personnel are handled based on individual capabilities and qualities, regardless of race, religion, color, age, gender, national origin, sexual orientation, physical disabilities, seniority or other factors defined and protected under the law. These practices include but are not limited to recruitment, election, performance management, training, onboarding, transfers, promotions, disciplinary actions and termination of employment.